Compliance Archiving and Records Management for
Trade Floors

Streamline compliance across trade floors: simplify record keeping to meet MiFID II, Dodd-Frank, FCA, and other regulatory requirements.

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Reduce risk and manage your communications compliance

Wordwatch centralises the management of your voice and digital communications records for enhanced regulatory adherence

Wordwatch helps you to adhere to compliance rules, providing swift access to all interaction records in the event of an audit or investigation.

Mitigate risk by removing end-of-life recording systems and automatically manage retention periods.

Reduce the risk of financial penalties by providing centralised reporting and access management, safeguarding your organisation’s reputation.

Maximise the value of your data

Wordwatch centralises all interaction recordings for easy access and advanced integration to analytics and surveillance apps

Wordwatch consolidates all interaction recordings to one platform, providing quick access to call, email, instant messaging or SMS interactions to closely monitor trader and client communications.

With open APIs, Wordwatch allows voice and digital communications recordings to be extracted to third-party applications, including analytics, surveillance, transcription and reporting.

Simplifies the replay and management of your entire interaction data estate, whether from live or legacy on-premise, cloud or hybrid systems.

Optimise operational efficiency, auditability and reduce IT spend

Wordwatch enhances records management for trading floor environments

Wordwatch simplifies decommissioning legacy voice and digital communications recording systems, reducing complexity and cutting costs for trade floors.

Enhances data accessibility for proactive monitoring, enabling swift responses to regulatory enquiries, maintaining high standards of communications compliance.

Consolidates interaction data across systems into one interface, improving control, auditability, and compliance assurance.

Wordwatch in Numbers

We are proud to work with regulated businesses around the globe to safeguard their live and legacy interaction recording data, for today and in the future.

90%

Server reduction by aggregating 10 recording systems into a single Wordwatch server.

100 Million

It takes Wordwatch just two days to ingest 100m records, versus 200+ days for competitive solutions.

Scalable

Wordwatch is a modular and scalable system, therefore it can be configured to meet your needs.

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“The flexibility of deployment options and self-service capabilities have empowered our compliance team to efficiently retrieve specific files, making our operations more agile and compliant.”

Chief Compliance Officer

UK Life Insurance Company

FAQ

Compliance archiving refers to the secure storage and management of voice and digital communications records including trade communications, to meet regulatory requirements. For trade floors, it is essential to archive all trading activities to ensure compliance with regulations such as MiFID II, Dodd-Frank, and other industry-specific mandates. Proper archiving helps mitigate legal risks, ensures transparency, and enhances regulatory reporting.

Organisations typically need to archive a wide range of communication types, including but not limited to:

  • Voice communications (e.g., phone calls, VoIP)
  • Emails
  • Instant messages (e.g., Slack, Microsoft Teams)
  • Social media interactions
  • Text messages (SMS)
  • Video conferencing sessions

Archiving these communications helps ensure they are accessible for audits, legal reviews, and regulatory inspections.

Yes, retention periods can be fully customised according to your organisation’s policies and regulatory requirements. Our solution allows you to set specific retention periods for different types of records, ensuring that your data is retained for as long as necessary and deleted once it is no longer required, in compliance with applicable laws.

Yes, Wordwatch integrates with all recording platforms, regardless of vendor.

Wordwatch offers powerful fast and scalable search and retrieval capabilities that allow you to quickly find specific records. You can search by specific criteria i.e users, date ranges and more.

Yes, Wordwatch has the capabilities to bulk ingest large quantities of data quickly and is designed to scale with your organisation. Ensuring that even in high-communication environments, all records are captured, stored, and easily retrievable.

Yes, Wordwatch includes comprehensive audit trails that track access, changes, and retrievals of archived communications. Additionally, it offers customisable reporting features that help you demonstrate compliance to regulators and internal stakeholders.

Wordwatch makes it simple to respond to legal hold requests by allowing you to quickly identify, preserve, and retrieve relevant communications and individuals. You can place holds on specific individuals or on specific records to prevent them from being deleted during the retention period.

Wordwatch provides full support during the implementation phase to ensure smooth integration with your existing systems. Additionally, we offer ongoing technical support, training, and regular updates to help you manage your compliance archiving and records management effectively.

Yes, the Wordwatch solution is highly customisable. Whether you need specific retention policies, custom reporting, or integration with particular tools, we work with you to tailor the solution to fit your organisation’s unique compliance requirements.

Absolutely. Wordwatch is designed to simplify the audit process by providing easily accessible, well-organised records. The advanced search, retrieval, and reporting functions make it straightforward to demonstrate compliance during audits.

Getting started is easy. Simply book a demo via our website or reach out to our friendly team using the details on the contact us page. We will work with you to understand your compliance needs and provide a tailored solution that ensures your organisation meets all regulatory requirements when it comes to compliance archiving and records management.

Manage Risk. Maximise Value.

Contact us today to schedule a demo and discover how Wordwatch can simplify your communications compliance management and create significant efficiencies for your business.